Stands will be assigned in accordance with the following policies:
Companies that participated in the 2023 edition will be able to obtain the prompt payment rate and secure a space as long as they send their stand request and meet the payment dates. First payment: March 12, 2024.
In the allocation of spaces, the following order of priority will be taken into account:
If additional meters are requested, you must pay the regular rate "A" or "B"--not the prompt payment rate--depending on the date of your reservation and/or payment.
Companies that did not participate in the last face-to-face edition (2023) must send their stand application form and wait until June to receive a space proposal according to the availability of the requested stand.
FIL Guadalajara reserves the right to assign spaces.
In case of not making any of the payments on the established dates, the Organizing Committee may relocate, cancel or adjust the meters of your space in this or the next edition.
In case the exhibitor decides to cancel the stand assigned by the Organizing Committee, or the Committee decides to cancel because there was a non-compliance by the exhibitor, FIL will act according to the cancellation schedule.
Refund of the amount paid to the date
Before July 15th
Between July 16th and August 19th
Between August 20th and September 20th
Between September 21st and October 21st
Between October 22nd and December 8th
No refund applies
In the event that the exhibitor decides to cancel due to the pandemic, and not due to regulations of the Mexican authorities, it must respect the cancellation policies previously mentioned above.
In the event that FIL Guadalajara 2024 is canceled due to a natural disaster, pandemic or other health risk, or by direct orders from the authorities, the Organizing Committee will reimburse 100% of the amount paid for the stand rental or any other paid or hired service directly through FIL Guadalajara. The reimbursement of the cost of the stand will be made within 120 business days following the cancellation of the event. The exhibitor may also decide to apply their payment to the 2025 edition, for which they must notify us before December 15, 2024.
The warehouse is a free service and exclusively for books, is located on level 1 of the parking lot. It will operate from November 26th to December 9th, 2024.
Working hours are from 9:00 to 20:00 (except on December 9th that will close at 19:00).
No cargo with pending payments will be received.
There is no over-night or long-stay parking for freight trucks.
To use the Books Warehouse the publisher shall provide a letter including the names and signatures of people authorized to enter and remove materials.
Materials that are not removed by December 9th will be donated.
Under any circumstance FIL will be responsible for any damage or loss suffered during the reception, storage or delivery of the materials.
If your materials arrive prior to November 26th, they will not be received and will be returned to the freight company, as there is no space available for storage.
Stolen or damaged goods or property belonging to the exhibitor.
Injury or death of participating staff, directly or indirectly hired by the exhibitor.
Damage or destruction of goods belonging to third parties for reasons ascribed to the exhibitor.
Injury or death of participating third party staff for reasons ascribed to the exhibitor.
Damage to third parties and their property ascribed to the exhibitor.
The exhibitor will be held responsible for any harm and damage caused to third parties by their staff or property. This in compliance with the Civil Code of the State of Jalisco and/or the Penal Code of the State of Jalisco. Item 3.18 of the Exhibitor Regulations).
According to point 3.15 of our Regulations: The security measures taken by the ORGANIZING COMMITTEE will aim to protect, as far as possible, the persons and goods within the EXHIBITION CENTER. Although the ORGANIZING COMMITTEE will provide security in the EXHIBITION CENTER, EXHIBITORS will be the custodians and caretakers of the goods located within their STANDS, releasing the EVENT, FIL and the ORGANIZING COMMITTEE of any responsibility.
In order to assure and protect the exhibiting materials, the exhibitor must:
Be at the stand twenty minutes prior to opening hours (8:40). If for any reason the exhibitor needs to access or be away from the facilities outside the indicated hours, he must request written authorization.
Leave the premises twenty minutes after closing hours (21:20).
Obtain written approval if for some reason you need to enter or remain outside after hours.
Prove all commercial transactions, wholesale or retail, with a sales note during the Fair. Security staff upon exit may request these notes randomly.